Reactive facility maintenance is the most expensive way to run a building. Every emergency HVAC call, every burst pipe, every discovered mold problem costs 3-5x what proactive maintenance would have prevented. This checklist covers the facility maintenance rhythm that keeps commercial properties in top shape and predictable in budget.
Daily / Every Cleaning Visit
- Check restroom fixtures for leaks, loose seats, and running toilets.
- Report burned-out light bulbs by location.
- Note damaged ceiling tiles, wall scuffs, and floor issues.
- Confirm door hardware, locks, and alarm keypads are functional.
Weekly
- Inspect entry mats and replace if worn.
- Check exterior lighting after dark.
- Verify parking lot line paint and signage visibility.
- Inspect entry vestibule for water intrusion or air leaks.
Monthly
- Change HVAC filters (schedule varies by system and season).
- Test emergency lighting and exit signs.
- Inspect fire extinguishers for gauge pressure and tag currency.
- Check plumbing traps and floor drains for odor and drainage.
- Inspect exterior for landscape encroachment on building.
Quarterly
- Deep clean HVAC vents and returns.
- Pressure wash sidewalks, entryways, and dumpster pads.
- Inspect roof drains and gutters.
- Test all door closers, panic hardware, and access controls.
- Inspect and repair caulk and grout in restrooms.
Annual
- HVAC system professional service.
- Fire suppression system inspection.
- Backflow preventer testing (where required).
- Roof inspection with photographic documentation.
- Exterior facade inspection and touch-up.
- Parking lot sealcoat or crack fill assessment.
Integrating Cleaning and Maintenance
Your cleaning vendor is your best facility maintenance intelligence source. They're in the building nightly, they see everything, and their reports catch small issues before they become emergencies. A reporting-integrated cleaning vendor pays for itself many times over in prevented maintenance calls.
Cleaning + Facility Reporting in One
Blue Collar Cleaning Co. bundles nightly facility observation reports with every cleaning contract at no extra cost.